ESI (Employees' State Insurance) Registration in India

Employees' State Insurance (ESI) is a social security scheme managed by the Employees' State Insurance Corporation (ESIC) under the Ministry of Labour & Employment. It provides medical, monetary, and other benefits to employees and their families.

Step-by-Step ESI Registration Process

Step 1: Visit the ESIC Portal
Go to www.esic.gov.in
Click on “Employer Login” and sign up for a new account.

Step 2: Fill Employer Registration Form

Select “Sign Up” and enter:
Business Name
PAN Card Details
Email ID & Mobile Number

Step 3: Login & Fill the Application (Form-1)

Log in using credentials received via email.
Fill in Company Details, such as:
Business type (Private Ltd, LLP, Proprietorship, etc.)
Factory/Establishment Address
Date of Establishment
Number of Employees
Salary Details

Step 4: Upload Required Documents

For Companies & LLPs
PAN Card of the business
GST Registration Certificate
Factory License/Shop & Establishment Certificate
Address proof (Electricity Bill, Rent Agreement, etc.)
Cancelled Cheque or Bank Statement
Digital Signature of the Employer

Step 5: Pay the First Contribution

Employer’s Contribution: 3.25% of the employee’s salary.
Employee’s Contribution: 0.75% of salary.
Total: 4% of wages.
Payment is made online via net banking, debit/credit card, or challan.

Step 6: Receive ESI Registration Certificate

After verification, the system generates a 17-digit Unique Identification Code (Employer Code).
Employees are enrolled and receive an ESI Card (Pechan Card) for medical benefits.

Time & Cost for Registration

Monthly ESI Returns – Submit before the 15th of every month.

Maintain Employee Records – Salary details, ESI deductions, etc.

Benefits of ESI Registration

Medical Benefits – Free healthcare for employees and their families.

Sickness Benefits – 70% of salary for up to 91 days during illness.

Maternity Benefits – Paid leave for pregnancy-related medical needs.

Disability Benefits – Monthly pension for permanent disability.

Death Benefits – 90% of salary to dependents in case of death due to employment injury.

Unemployment Benefits – Monthly cash assistance for retrenched employees.

Conclusion

ESI registration is mandatory for eligible employers and provides comprehensive healthcare & financial security to employees. The process is completely online, making it easy to comply. Would you like assistance with ESI registration or compliance filing?

FAQs

Is it mandatory to renew the ESI registration?

No, this registration does not require renewal. Once registered, it is valid until the establishment is eligible and compliant with ESI regulations.

Is ESI registration applicable to all states in India?

Yes, ESI registration is applicable to all states and union territories of India.

What are the consequences of non-compliance with ESI regulations?

Non-compliance with ESI regulations may lead to penalties, fines, or legal actions imposed by the authorities.

Can an establishment with branches in multiple locations have a single ESI registration?

Yes, an establishment with branches in multiple locations can have a single ESI registration if the branches are covered under the same registration.

What is the due date for the ESI contribution payment?

ESI contributions must be paid by the 15th of every month for the previous month’s wages.

Can the ESI registration be canceled?

Yes, if an establishment ceases to exist or no longer falls within the purview of ESI, the registration can be canceled.

Can a registered establishment change its address?

Yes, a registered establishment can request a change in address by submitting the required documents to the appropriate ESIC office.

How is the ESI contribution calculated?

The contribution towards ESI is calculated as a percentage of the employee’s wages, where the employee’s contribution is deducted from their wages and the employer contributes the remaining portion.

What is the time limit for the registration of ESI after the establishment becomes eligible?

This registration must be done within 15 days from the date the establishment becomes eligible for registration.

Is it mandatory for employees to contribute to ESI?

Yes, both the employer and employees are required to contribute to ESI. The contribution rates are shared between them.

How can I apply for ESI registration?

You can apply for the same online through the ESIC (Employee State Insurance Corporation) portal or by visiting the nearest ESIC office.

What documents are required for the registration?

The documents required for the registration include the registration certificate of the establishment, address proof, PAN card, salary details of employees, and bank account details.

What benefits do employees receive under ESI?

Employees covered under ESI are entitled to medical benefits, sickness benefits, maternity benefits, disablement benefits, dependent benefits, and funeral expenses.

Who needs to register for ESI?

Any establishment or business entity having 10 or more employees (20 or more in certain states) must register for ESI.

Can establishments with fewer employees voluntarily register for ESI?

Yes, establishments with less than the prescribed number of employees can voluntarily register for ESI.

What is ESI registration?

It is the process of registering a business entity under the Employee State Insurance Act of 1948 to provide medical and social security benefits to employees.

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